Shapes, stencils, and templates are the main building blocks of Visio 2013. Mastering them is the key to making meaningful diagrams for almost every purpose. Breaking news from around the world Get the Bing + MSN extension No thanks Add it now. Jan 18, 2010 In Visio 2003 or 2007, with a drawing open, go to the File menu, point to Shapes, and then point to My Shapes. In Visio 2010, click on More Shapes in the Shapes window, and then point to My Shapes. The stencils will be listed in the My Shapes menu. Library of all Visio Professional Stencils? I am not very familiar with all of the stencils in Visio- is there a place I can view all of them at once and print for quick reference? I'm working on drafting electrical and plumbing for a large site, and am going to be working with 'hands on/non-tech savvy' individuals on this project.
Visio works mainly in two dimensions, but it includes some three-dimensional (3D) shapes. Here are a few ways to find them.
Oct 26, 2009 A set of 24 Microsoft Visio stencils containing manufacturer-specific network equipment shapes for rack and data center diagrams. Create detailed rack and data center diagrams using this set of 2,000 shapes representing network equipment from 3Com, APC, Cisco, Dell, Hewlett-Packard, IBM, Nortel, Panduit, and Sun Microsystems. Open a Visio drawing. On the File menu, point to Stencils, and then click Document Stencil. Microsoft Visio 2000 To display the document stencil in Microsoft Visio 2000 and in earlier versions of Visio, follow these steps: Open a Visio drawing. On the Window menu, click Show Document Stencil or Show Master Shapes.
Browse your diagram typeSome diagram types, such as FlowChart, Maps, and Network, have built-in stencils of 3D shapes. Browse for some in the Shapes window—click More Shapes, then point to the diagram type you’re creating. Look for “3D” in the stencil name. Use Shapes searchIn the Shapes window, click Search. Enter 3D in the search box. This search returns only shapes that have the term “3D” in their name, so the results might not be a complete list. Look onlineTo find 3D shapes and stencils online, search the Microsoft Download Center for Visio shapes. Some people and companies outside of Microsoft are also creating 3D shapes:
Save the downloaded stencils
If you need more shapes than a particular Visio template provides, you have a couple of options. You can search your device for shapes that are installed with Visio, or you can search the web for shapes. If you use the subscription version of Visio, new stencils and templates are regularly being added and automatically to your app.
Note: Are you using Visio for the web? See Search for shapes and diagrams in Visio for the web or Add and connect shapes in Visio for the web instead.
Subscription appOffice 2016 – 2019Office 2013Office 2010
Note: You need Visio Online Plan 2 to edit in the Visio desktop app. Not sure which version of Visio you're using? You can follow these instructions to check what version you have.
Find shapes and stencils in Visio Online Plan 2
You can search for shapes and stencils that are local to your device. You can also find other stencils online that are created by third parties or Microsoft.
Note: If you can't see the Search Shapes text box in the Shapes panel above More Shapes, then you need to check the Show Shape Search pane option in File > Options > Advanced > Shape Search.
The default option for search is to search for text that matches All of the words (AND). Although the search is not case-sensitive, it does match on whole words. For example, 'Air Cond' will not find the 'Air Conditioner' shape when this is the selected option.
However, if the option is changed to Any of the words (OR), then the 'Air Conditioner' shape will be matched because its name contains the word 'Air'.
When you select one of the found master shapes in the Local results, and drag it onto the page, a copy of the master shape is first added to the Document Stencil. You can drag and drop this master shape from there subsequently, rather than searching for it again.
Check Shapes > More Shapes > Show Document Stencil to view the master shapes currently used in the document.
The search also checks the Keywords of the shapes. For example, searching for the word 'Tile' appears to mistakenly match with 'Square stone', however, an examination of the Keywords of the master shape reveals that it does contain the word 'tile'.
Editions of Microsoft Visio that have an online subscription also have the ability to search for shapes in a number of third party stencils hosted by Microsoft. For example, searching for the word 'Tile' shows that it is also found in an online stencil, which can then be selected and downloaded. This will download the whole stencil in your My Shapes folder in a sub-folder named after the third-party provider. These stencils, and all of the master shapes within them, are immediately available to use in the current and subsequent sessions. These stencils have been vetted by Microsoft and are safe to use.
Find other shapes online
If you have an Internet connection, you can search the Microsoft Download Center for Visio shapes or stencils. Some shapes you can download include:
Visio shapes are also created by people and companies outside of Microsoft. If you are looking for some very specific or unusual shapes, you might try non-Microsoft providers such as these:
For more information, see Import downloaded stencils and Create, save, and share custom stencils.
Find shapes and stencils in Visio 2016 and Visio 2019
You can search for shapes and stencils that are local to your device. You can also search for stencils that are online, created by third-parties or Microsoft.
Note: In order to use this feature, you must have an Office 365 subscription. If you are an Office 365 subscriber, make sure you have the latest version of Office. If you are an IT professional managing the Office 365 update process, check out the channel releases page to learn which updates are provided in each channel.
The default option for search is to search for text that matches All of the words (AND). Although the search is not case-sensitive, it does match on whole words. For example, 'Air Cond' will not find the 'Air Conditioner' shape when this is the selected option.
However, if the option is changed to Any of the words (OR), then the 'Air Conditioner' shape will be matched because its name contains the word 'Air'.
When you select one of the found master shapes in the Local results, and drag it onto the page, a copy of the master shape is first added to the Document Stencil. You can drag and drop this master shape from there subsequently, rather than searching for it again.
Check Shapes > More Shapes > Show Document Stencil to view the master shapes currently used in the document.
The search also checks the Keywords of the shapes. For example, searching for the word 'Tile' appears to mistakenly match with 'Square stone', however, an examination of the Keywords of the master shape reveals that it does contain the word 'tile'.
Find shapes on the web
If you have an Internet connection, you can search the web for shapes.
You can find shapes by searching the Microsoft Download Center for Visio shapes.
Visio shapes are also created by people and companies outside of Microsoft. If you are looking for some very specific or unusual shapes, you might try non-Microsoft providers such as these:
For more information, see Import downloaded stencils and Create, save, and share custom stencils.
Find shapes in Visio 2013
You can use the search box to find shapes installed with Visio. The search box is in the Shapes window, in a separate tab from the stencils.
Note: If you don’t see the search box, you might need to activate it. Click the View tab, then select Task Panes > Shapes. Still don't see the search box? Click the > symbol at the top of your ruler on the left hand side of your screen.
Quick Tasks
Find shapes on the web
If you have an Internet connection, you can search the web for shapes.
You can find shapes by searching the Microsoft Download Center for 'Visio shapes download.' Here are some of the shapes you can download:
Visio shapes are also created by people and companies outside of Microsoft. If you are looking for some very specific or unusual shapes, you might try non-Microsoft providers such as these:
Save the downloaded stencils
Microsoft Visio Shapes And Stencils Templates
After you download a stencil of shapes, copy it to your My Shapes folder. By default, your My Shapes folder is located inside your default Documents folder. Then, open the stencil in Visio by navigating to My Shapes.
To open a stencil saved in My Shapes
Find shapes installed with Visio 2010
The Search for Shapes feature uses the Windows Search service to search the Visio stencils that are installed on your computer. The Windows Search service must be running to enable quick searching.
When you first start Visio, the Search for Shapes box is hidden to leave more room for shapes.
Quick Tasks
Find shapes on the web
If you have an Internet connection, you can search the web for shapes.
You can find shapes by searching the Microsoft Download Center for 'Visio shapes download.' Here are some of the shapes you can download:
Visio shapes are also created by people and companies outside of Microsoft. If you are looking for some very specific or unusual shapes, you might try non-Microsoft providers such as these:
Save the downloaded stencils
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